REGISTRATION INFORMATION

Frequently asked questions

NCSE recommends that you review the descriptions for the various concurrent sessions (breakout sessions, symposia, and workshops) before you register.  You must sign up for sessions (or opt out) when you register, but you may change your session preferences up to one week prior to the conference.  Please note that workshops will continue to be added for the next few weeks.

REGISTRATION FEE
Includes 3 days of conference admission, conference program and materials, Chafee Memorial Lecture, Monday continental breakfast and evening buffet reception, and Tuesday buffet lunch and afternoon reception.
Click "REGISTER" above to register for the conference. Please enter the appropriate "registration code," as listed below, when prompted.

Individual Attendee
Three (3) day fee:  $395     ( Earlybird registration ended on October 15th)
Single Day fee:  $200.00
Registration Code: INDIVIDUAL

Full Time Student
Three (3) day fee: $220.00
Single Day fee: $110.00
Registration Code: STUDENT

Nonprofit Organizations: please inquire about reduced conference rate- conference@ncseonline.org

UNIVERSITY AFFILIATES
Current NCSE University Affiliates are entitled to up to five complimentary registrations. Please request the registration code through your school's representative. To find out if your school is a member of our University Affiliates program, and to get the name and contact info of your representative, please click here.
Please email conference@ncseonline.org with additional questions related to conference registration.

OTHER
Press members may receive complimentary registration.  Please fax your credentials and contact information to 202-628-4311 (Attention: Nicole Buell).
Members of Congress and Congressional staff are also entitled to complimentary registration.   Please contact Nicole Buell at nbuell@ncseonline.org (subject line: Congressional Registration)
Volunteers may receive reduced or complimentary registration for their time during the conference.  Please contact Maggie Graham  at mgraham@ncseonline.org for more details (subject line: Volunteer Opportunities).

CANCELLATION POLICY
You may modify or cancel your registration up to one week prior to the conference.  There is a $50 penalty for canceling a registration after November 8, 2008, and refunds will not be given after December 1, 2008. View details.

Inquiries about press registration,  should be sent to nbuell@ncseonline.org. 
Other registration inquiries may be sent to conference@ncseonline.org.

Frequently Asked Registration Questions

1. What's the difference between a "registration code" and a "discount code?"
2. Is there a way to register multiple people at once?
3. How do I modify my registration? 
4. My registration failed, what happened?
5. I am a University Affiliate Member, who do I contact to receive the complimentary registration code?
6. I am a University Affliate Member, but why is my school not listed on the registration pages?
7. What is the discount for non-profit registrants and how do I receive this discount?
8. Who is eligible for the non-profit registrant rate?
9. Where can I find information on hotel options in the D.C. area? Are there discounted rooms specifically for conference participants?
10. Does NCSE assist with travel and lodging?

1. What's the difference between a "registration code" and a "discount code?"

A "registration code" is the code you need to start the registration process for your correct registration pathway- whether you are an individual, student, university affiliate member, etc.  It is entered on the first page of the registration process.  The "registration code" automatically makes the proper adjustments to your registration fee and in most cases you can ignore the "discount code" box.

Common registration codes:
Individual attendee- INDIVIDUAL
Student attendee- STUDENT
University Affiliate- please contact your university affiliate representative (see question

A "discount code" is unfortunately an item that is unremovable from our registration process.  You can ignore this box (that appears on the final page of registration) unless other specifically instructed.

 2. I need to pay for multiple people's registration on my credit card.  Is there a way to register multiple people at once?

Yes!  On the page that follows the agenda items selection page you will see a page with the people you have begun registering.  There is a button for "add person" that will allow you to register another individual.  You will need to enter their contact information, proper registration code, select the sessions they will attend, etc.  Each person registered will receive a separate confirmation email and will have the ability to change their contact information and sessions registered for.

 3. I noticed that there are new workshops being added and I'd like to change which one I signed up for.  How do I modify my registration?

Follow the link to  register for the conference. Below the request for your name, email, etc. is a link that says "Already registered? Click here."  Follow the link and enter the required information including your confirmation number (this can be found in your confirmation email or you may also click the link on that page to have it re-emailed). To change any personal information, navigate to the desired page by clicking "Next" at the bottom of the page, being sure to select "Next" or "Finish" to save any modifications. To change your session options, re-select the session you are currently registered for as well as a new, different session you wish to participate in (two boxes will be checked.) Be sure to click "Next" or "Finish" when applicable to save your changes.

 4. My registration failed, what happened?

Most of the failed registrations are caused by problems with a credit card. Please try the same credit card again and if it fails again please try an alternative card. If that continues to fail or you do not have access to an alternate card please contact conference@ncseonline.org.  Please note that if your registration fails the registration process cancels, your information is removed from the system, and your credit card will consequently not be charged twice.

 5. I am a University Affiliate Member, who do I contact to receive the complimentary registration code?

Please contact your University Affiliate Representative (a list of current members and their representatives can be found  here).  To receive more information regarding your University Affiliate payment status, number of complimentary registrations, and University Affiliate Representative information please contact agranderson@ncseonline.org.

 6. I am a University Affiliate Member but I don't see my school listed on the registration pages.  Why is this?

The registration site will only allow Universities that NCSE has received a membership payment for complete the registration process.  If your school is not listed it probably means we have not received your membership dues yet.  For more information please contact agranderson@ncseonline.org.

 7. What is the discount for non-profit registrants and how do I receive this discount?

The discount for non-profit registrants is $295 for three days. You receive this by sending proof of your organization’s non-profit 501(c)(3) status to conference@ncseonline.org. Once proof of your non-profit status is confirmed NCSE will send you the non-profit registration code.  This registration code must be entered in the “Registration Code” box after being prompted to enter your name and email address. Once the registration code is entered, the discount is automatically taken out from that point on.  There is no need to worry about additional "discount codes".

 8. Who is eligible for the non-profit registrant rate?

Anyone who is employed full time at a non-profit organization that has proved its non-profit 501(c)(3) status to NCSE. Once the registration code is received at that organization, anyone who is employed there full time may use the code.

9. Where can I find information on hotel options in the D.C. area? Are there discounted rooms specifically for conference participants?

For more information on hotel and travel options in Washington, DC please visit our  travel and lodging page .  There are a reserved number of rooms secured at the JW Marriott on Pennsylvania Avenue.  Information on how to register for these rooms can be found at the end of your confirmation email as well as online.

 10. Does NCSE assist with travel and lodging?

a. Unfortunately NCSE is unable to provide financial assistance for registration, travel, and lodging fees.